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Corporate Compliant Officer

At Proximus SpearIT, we do everything to enable companies to work smarter, safer and faster. Customers come to us for our wide and extensive offering of IT services. Due to our strong growth, we are always looking for new employees.

Proximus SpearIT strengths:

  • Infrastructure projects and integrations, on-site and in the cloud;
  • Services related to networks, security, Skype for Business, storage, network and server maintenance, monitoring, service desk, and on-site support;
  • Support by IT specialists, project managers and interim managers;
  • Sale of servers, network equipment, smartphones, tablets, PCs and accessories.

What do we expect from you?

As Corporate Compliance Officer, you will take an active part in all the administrative and contract management aspects of the company. 
 
Business facilitation 
You ensure a good knowledge of the company’s requirements in terms of regulatory and legal compliance and support the business in the follow-up of the actual respect of such requirements. You monitor the company’s status on such compliance and liaise with Proximus Group’s stakeholders to provide insights and recommendation to all PMH departments to facilitate their decision making. 
 
Compliance strengthening 
You support the establishment and respect of a solid governance processes, internally and in liaison with our Proximus Group stakeholders across legal, regulatory, HR and corporate affairs domains, mainly. You identify and promote opportunities to develop clarity and control on the different business risks 
 
Workflow supervision 
As the workflow lead of your competence centre, you also sustain an efficient workflow across your colleagues of the same competence centre by supervising and coordinating the daily activities of the workflow. 
 
More specifically you’ll be led to manage the below tasks among others: 
 
- Receive, review and execute Group’s and external authority requests on

  • Corporate affairs reporting (yearly financial report update, social security direct reporting, etc) 
  • Media Authorities control reporting (quotas, advertisement air time,…) 
  • Reporting to IPR collecting societies
  • Collection of input for legal/regulatory assessment on Media regulation authority decrees (CSA and VRM)

Any recurring and ad hoc reporting or review on company’s proceedings or CP/PC 227 (Media) related general enquiries.

- Support the establishing of sound internal governance processes (ao management of internal approval systems and signature processes) based on Group’s governance and PMH current internal transformation. You identify and monitor best practises in processes reporting and provide a true informed-decision-making support

- Prepare complex deliverables on regulatory and HR topics under supervision of PMH management team, external and Group expert partners
 
- Manage and follow-up on pre-litigation
 
- Filing, keeping records and archives, classifying and updating all documents related to business administration and declarations, special cases treatment, constituting a know-how and processes database to ensure business continuity and continuous learning, including mapping of IPR rights and contractual license rights

- Ensure proper contractual renewal and exit conditions and due dates overview and signal responsible business owners on time of the necessary proceedings depending on business decision
 
- Support implementation, evolution and keep updated PMH HR tool follow-up system, requests the necessary confidential data to be provided by Group’s stakeholders, coordinate and gather internal and external to PMH information and data to allow sound decision-making and process execution on PMH management team’s behalf  

Good to know

PMH core activities ask for particular agility, cross-functionality and close collaboration. Also, our Company mindset values impact-seeking. 
Therefore, it is structurally expected that each collaborator integrates up to 20% of their working time to support hierarchically or matrix-style assigned tasks, according to their individual skills and expertise, on a conjunctural or structural basis.  
The above described scope thus frames the extend of tasks that you will be expected to deal with as per the function, from 80 to 100% of your work time

Job requirements:

  • Quick minded, ability to grasp complex interdependencies, assess sequential and parallel information requests to orchestrate so to obtain a complete view on the problematics derived from the activity scope you manage
  • Analytical, rigorous, organized. You have an eye for details, and you can prioritize your requests and communication by order of deadline and impact. 
  • Capable of synthetizing complex topics and providing executive-friendly restitution of your work 
  • Experience as contract manager, paralegal or comparable activity
  • Experience in the media sector, dealing with intellectual rights, is a plus 
  • Experience: 3 to 6 years
  • Proficient in the following languages: EN/NL/FR.

What do we offer?

At Proximus SpearIT, you can take your career in many directions. You will be among the first to explore new technologies and can constantly update your skills in our ICT Academy. Our working culture is that of an SME: we say it like it is and never shy away from a challenge.

Since we form part of the Proximus Group, you also benefit from the advantages and security of a large company. You can expect an attractive salary and an extensive package of fringe benefits.

Eager to take the plunge?

Don’t hesitate: quickly send us your motivation letter and CV using the button below.

If you have any questions about the job, feel free to call Anne Thyoux on 0475 72 92 17.

Proximus SpearIT – 38 Ferdinand Allenstraat – 3290 Diest

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